Part-Time Executive Assistant 2H - Day H/F chez Swan

Join Swan as a Part-Time Executive Assistant (2h/day)Swan is looking for a highly organized and proactive Executive Assistant to support Nicolas, our CEO, and other C-level executives. You will work directly with them to manage their daily workflow and act as a key point of contact between the CEO, his office, and external stakeholders.This role requires someone who is comfortable interacting with high-level executives, a strong team player, and capable of building productive relationships across the organization. We are looking for a resourceful, adaptable professional who thrives in a fast-paced environment.Main tasks- Manage the CEO’s calendar – Schedule meetings, appointments, speaking engagements, and travel (domestic & international).- Screen and handle CEO’s communications – Answer emails and calls with tact and diplomacy, direct messages, and welcome visitors.- Coordinate with the Chief of Staff on priority topics, ensuring smooth workflow and redirecting matters when necessary.- Track time-sensitive and priority issues, ensuring appropriate follow-up.- Take notes during Executive Committee meetings and send structured meeting minutes.- Provide occasional support to Executive Committee members and departments, including meeting organization, room bookings, and arranging lunches.- Handle certain personal tasks for the CEO (administrative documents, restaurant/hotel/train bookings, etc.) – approximately one day per month.