Office Assistant chez Zimmermann

ZIMMERMANN est l’une des marques de mode les plus influentes et les plus respectées d’Australie. En Australie, ZIMMERMANN possède plusieurs boutiques à travers le pays, créant des destinations de vente séduisantes et dynamiques qui reflètent l’esthétique moderne et optimiste de la marque. La demande de sa clientèle internationale croissante a conduit à l’ouverture de boutiques ZIMMERMANN aux États-Unis, au Royaume-Uni et en Europe.

Chez ZIMMERMANN, le plaisir, l’engagement et la satisfaction de nos clients sont au cœur de la vision de notre marque. La réalisation de cet objectif repose sur la passion, l’énergie, la collaboration et la créativité des talents les plus performants de notre équipe à travers le monde. Elle exige également une concentration stratégique sur le recrutement de professionnels qui repousseront les limites de la créativité et exploreront les possibilités dans tous les domaines de notre organisation.

Nous sommes à la recherche d’un Office Assistant pour notre siege à Paris.

Reception

• Manage reception duties and building security to ensure a professional environment to welcome company visitors, staff entry and service providers
• Monitor appointments to ensure office is prepared for meeting and greeting clients
• Maintaining the reception and showroom areas
• Answering and forwarding incoming calls and taking messages when necessary
• Assisting seasonal campaign catalogue mail outs to VIPs & VIP WS Clients
• Coordinate a roster for covering the front desk during business hours in conjunction with the wholesale Assistant.

Operations

• Overseeing general office operation and manage potential issues if/when they arise including cleanliness standards are maintained in the kitchen and restrooms. Ensuring maintenance levels are resolved including, for example – lighting, showroom, conference room, IT equipment, storage spaces
• Coordinate with IT department in Sydney on all IT requirements and office equipment requirements
• Coordinate any office moves, space requirements and seasonal showroom preparation in conjunction with relevant management.
• Manage conference room to ensure efficient use of space
• Provide alternative meeting space options in the case of overlapping meetings or insufficient department space.
• Address employee queries regarding office management issues (e.g. stationery, travel arrangements, postal goods)
• Manage office budget in conjunction with HR
• Collect and distribute post
• Find and pursue cost reduction opportunities
• Manage reimbursements of business expenses
• Ensure policies and procedures are followed and escalate to HR as breaches are identified
• Partner with HR to maintain and update office policies as necessary, including ensuring effective processes are in place to meet WHS requirements
• Maintaining and updating telephone directories, email directories, and daily staff listing office notification
• Book couriers and taxi’s, where required

Executive Support

• Partner with Executive Assistant, AU, to ensure business practices are consistent globally Provide executive assistance to the President & teams while travelling to Paris
• Provide executive assistance to Directors while in Paris
• Support Senior Executive domestic and international travel, transportation and accommodations with guidance from Executive Assistant, AU
• Build relationships with hotels and vendors in order to receive best rates for the business
• Promote a positive team environment and develop open channels of communication

Wholesale

• Seasonal Market preparation in coordination Sales assistant & Sales Director
• Assist with planning and executing VIP client events
• Ensure the brand is represented correctly within the showroom environment

HR

• Support HR administration requests as required

WHS

• Participating in the development of a safe and healthy workplace.
• Complying with instructions given for your own health and safety and that of others, in adhering to safe work procedures.
• Co-operating with management in its fulfilment of its legislative obligations.
• Taking reasonable care to ensure your own health and safety and that of others
• Reporting any injury, hazard or illness immediately, where practical to Human Resources or a supervisor.
• Not placing others at risk by any act or omission.
• Not willfully or recklessly interfering with safety equipment.

Skills and Specifications

• At least 2 years’ general office/administration experience
• Impeccable personal presentation
• Ability to work methodically, accurately and neatly
• Ability to work as part of a team
• Good typing and language skills
• Good computer knowledge including Outlook, Word & Excel

Key Performance Indicators

• Successfully manages expectations as defined by managers
• Smooth operation of the office on a daily basis
• Efficiently and effectively provides general assistance to the Executives
• Accurately coordinates all travel and associated documentation for all team members
• Ensures office events are carried out on time, and within budget
• Supports with management and delegation of tasks to interns when in the office
• Accurately performs monthly reconciliations of receipts with credit card statements
• Reception area is consistently organized and well maintained

Il s’agit d’une opportunité pour les candidats qui visent l’excellence dans leur domaine.

Pourquoi travailler avec nous ?

• Des plans de développement sur mesure et l’accès à de solides mentors et leaders du secteur.
• Formation et développement continus pour faire évoluer votre carrière au sein de Zimmermann.
• Programme de cooptation des employés avec la possibilité de gagner des primes pour les placements réussis.
• Possibilité de faire évoluer votre carrière au sein d’une marque de luxe australienne, avec des opportunités internationales.
• Travailler dans le domaine du luxe et de la mode aux côtés de membres de l’équipe Zimmermann passionnés et dévoués.

Seuls les candidats présélectionnés seront contactés.

Zimmermann est un employeur soucieux de l’égalité des chances et considère tous les candidats à un emploi sur la base de leurs capacités et qualifications individuelles, garantissant un engagement fort de l’entreprise en faveur de la diversité et de l’inclusion. Si vous avez des besoins en matière de soutien ou d’accès, nous vous encourageons à nous en informer au moment de votre candidature afin de vous aider dans le processus de recrutement.