HR Manager Assistant - 80% chez Hôpitaux Universitaires de Genève

This job ad was AI-translated from French. See originalJob summaryShowJoin HUG as a part-time HR Assistant, supporting a dynamic team. Enjoy a collaborative work environment and competitive benefits.TasksManage administrative tasks for HR processes and staff.Provide guidance on HR procedures to colleagues and managers.Ensure effective coordination of HR services and activities.SkillsYou have a commercial diploma or equivalent and HR management certification.Proficient in Microsoft Office and collaborative tools.Strong organizational skills and ability to manage workload.AI Generated SummaryIs this helpful? HR Manager Assistant – 80%Part-timeHUG contract type: PermanentDepartment: Human Resources ManagementCompany DescriptionWith more than 13,000 employees representing 160 professions, the University Hospitals of Geneva are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights of 2024 by clicking here.The Human Resources Management department’s main mission is to ensure the development of the institution’s human capital in view of organizational evolution. It constantly seeks to innovate, challenge, and improve its practices while basing its strategy on the positive experience of employees. The HUG HR policy is based on the development of skills and career paths in line with institutional needs and focuses on considering the individual, work-life balance, and health and safety at work.The Rehabilitation and Geriatrics Department is a medical center focused on the elderly person. It handles acute situations, notably through the emergency services of the Trois-Chêne hospital, age-related specific problems, medical rehabilitation, and palliative care.Job DescriptionWithin the department’s human resources team, your activity notably includes the administrative management of the department’s employees, including the production of various administrative acts.As part of this opportunity, you inform and advise employees and managers on HR procedure-related questions and assume administrative management for the target audience you are responsible for, in synergy with three deputy HR managers, two HR assistants, and one administrative clerk. Thus, you intervene administratively throughout the entire employee lifecycle, from recruitment to departure, in connection with many partners from HR management and the institution (salary manager, recruitment service, managers, etc.).By delegation from the HR manager, you ensure the organization and management of activities related to file processing while ensuring a fair distribution of priorities. You coordinate HR services according to HR management rules and directives, representing the institutional human resources policy.You support your manager in developing a harmonious and respectful working environment.Customer service and solution-oriented, you also identify with the values of HUG that you embody in your role.QualificationsYou hold a Federal VET Diploma as a commercial employee or an equivalent qualification in the field of human sciences, hotel business management, or economic sciences, and you have necessarily completed your initial training with the HR manager certificate.You have at least three to five years of professional experience in a similar role. Knowledge of the medical field and/or the Geneva public sector is an asset. Your experience has led you to develop a sense of discretion and confidentiality as well as strong organizational skills.You have very good command of common IT tools such as Word, Excel, PowerPoint, and Outlook, as well as collaborative tools.You have perfect mastery of the French language, both spoken and written.Flexible, rigorous, organized, and with good interpersonal skills, you know how to work in a team and develop harmonious relationships with your interlocutors by demonstrating diplomacy and tact.Finally, you are capable of managing a significant workload and setting priorities.Additional InformationStart date: 01.03.2026Number of positions: 1Activity rate: 80%Function class: 14Contract: PermanentApplication deadline: 14.01.2026Contact for information: Ms. A. Toxé, Deputy HR Manager, tel. 079 553 59 46 and Ms. M. Zuccone, Deputy HR Manager, tel. 022 727 25 08Your application file must include a letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.This announcement is addressed equally to women and men.Wishing to engage in the fight against unemployment, HUG encourages applications coming from the Cantonal Employment Office.Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.