Event manager chez YKONE

Event Manager (H/F) – Paris

ABOUT US

YKONE is a global influence marketing-led group with a creative DNA, empowered by data. Since 2008, we have been helping iconic brands from the travel, fashion, luxury and beauty industries to connect with, engage or grow their audience through crafted stories and spread by powerful and creative influencers. Our clients include Nespresso, Boss, Clarins Group, TAG Heuer, Estée Lauder Group, Chopard, Prada, Shiseido… as well as several Tourism Offices in the world (Visit Abu Dhabi, Visit Turkey, Visit the USA…). As a group, YKONE fosters a responsible attitude by engaging committed actions: client’s satisfaction, diversity & inclusion, environmental sensitization and carbon footprint calculation. Headquartered in Paris, YKONE has offices in Milan, Dubai, Berlin, Munich, Abu Dhabi, Geneva, Riyadh, Hong Kong, Shanghai and Las Vegas.

In coordination with the project teams and the studio, the Event Manager must design, organize and supervise physical or digital events linked to the agency’s services (influencer marketing, collaborations, talent management) in order to maximize impact of communication actions and strengthen the engagement of client brand audiences.

YOUR MISSION

Planning and organization of events:

• Develop event concepts based on client objectives
• Create detailed schedules for each event, including managing deadlines, resources, suppliers and budgets.
• Identify and select event locations based on event needs and objectives.

Management of suppliers and partners:

• Negotiate and manage relationships with suppliers (caterers, decorators, technical managers, hostesses, etc.).
• Coordinate with external service providers to ensure all aspects of the event (sound, lighting, audiovisual, etc.) are in place and functioning properly.
• Oversee logistics management, including transportation, accommodation and catering for participants or speakers.

Budget and resource management:

• Develop and monitor the budget for each event, ensuring financial limits are respected.
• Track expenses in real time and adjust budget forecasts if necessary.
• Ensure the profitability of the event by seeking optimal solutions while maintaining a high level of quality.

Event communication and marketing:

In collaboration with the Marketing team

• Develop communication strategies to promote the event, in collaboration with marketing teams (social networks, newsletters, etc.).
• Manage participant invitations, registrations and follow-ups.
• Create and distribute communication materials (programs, invitations, brochures, etc.) before, during and after the event.

Field coordination:

• Supervise the installation and set-up of event venues.
• Manage the progress of the event on the ground
• Manage on-site teams (volunteers, staff, etc.) and ensure the rapid resolution of any logistical or unforeseen problems.

Post-event monitoring and evaluation:

• Collect feedback from participants and customers to evaluate the success of the event.
• Analyze performance indicators (satisfaction rate, media coverage, commercial impact, etc.) and make recommendations to improve future events.
• Ensure debriefing with internal and external teams

WORK EXPERIENCE & EDUCATION

• Training in event management, communications, marketing, or a related field.
• At least 3-5 years experience in event management, preferably in a similar industry
• Experience managing online or hybrid events (physical and virtual) is a plus.

YOUR SKILLS

• Excellent organization: Ability to manage several tasks at the same time, meet deadlines and anticipate logistical needs.
• Project management skills: Proficiency in project management tools and ability to follow a project from A to Z.
• Supplier negotiation and management: Ability to negotiate with service providers to obtain the best financial and logistical conditions.
• Creativity and attention to detail: Ability to design memorable events and pay attention to every detail to ensure a flawless experience.
• Communication Skills: Ability to communicate effectively with customers, suppliers, teams and participants.
• Stress management: Ability to remain calm and quickly resolve problems in the event of unforeseen events or last-minute constraints.
• Fluent English

THE OPPORTUNITY

• Position based in Paris 75009
• 3-4 days a week office requirement (others on remote)
• Salary to be negotiated based on experience
• Lunch voucher 10€ per day (60% employer) and Transport remboursement (75% employer)

As an international communication group, YKONE very much values diversity and inclusion. All qualified applicants will receive equal consideration for employment without any discrimination relating to age, gender, identity, ethnicity, religion, sexual orientation, national or social origin, or disability. YKONE managers are supportive of flexibility and autonomy. Home office rules are detailed in a chart that guarantees each team works in fair conditions. The personal data collected is intended for Ykone and is used to evaluate your application. The data collected is exclusively intended for the people in charge of your recruitment. Unless you object, this information will be kept for a maximum of 2 years by Ykone in accordance with Regulation (EU) 2016/679 of April 27th, 2016 on the protection of personal data and the amended « Informatique et libertés », law of January 6th, 1978. You have the right to access, rectify, port, delete and limit the processing of your personal data, as well as the right to communicate directives of your personal data after your death. You can exercise your rights by contacting Ykone’s DPO at the following address: data@ykone.com.